Impulse Recruitment are currently Recruiting for an Office Manager for a large company based in Cavan
This is a Permanent opportunity and a chance to join a fantastic company
Hours are Monday to Friday 8 30am – 5 pm or 9 30am – 5 30 pm along with the choice to work form home 1 day per week
The Office Manager will ensure that the office operates smoothly and efficiently. They will work with each of the departments ensuring standards are maintained and adhered to.
Role:
• Data Integrity
• Time and Diary Management
• Compliance to standards
• Management of office stationery on weekly/monthly basis. Complete an annual review with Procurement and tender where needed.
• Management of weekly canteen supplies
• Scheduling and organising business meetings and facilities for the site senior management team.
• Scheduling and organising business travel and accommodation with the site management team, both national and international through FCM travel.
• Assisting in the site World class manufacturing programme, administration duties with the plant manager
• Overseeing the administration of the People Development Pillar monthly.
• Organisation and publication of the bimonthly newsletter.
• Organising and combination of plant management reporting monthly
• Manage the office 5S programme to include reoccurring audits of offices and the maintaining of 5S standards at all times
• Represent the office at the site health and safety committee meetings quarterly
• Manage and co-ordinate office cleaning with contractors daily
• Raising purchase orders for the senior management team when required
• Organise logistical support for offsite events when required
• Liaise with Civils and Facilities Manager to support the upkeep of the office building signage/ window cleaning, lighting etc.
• Becomes a qualified First Aider and Fire Warden for the site
• Actively participates in SMATs, EMATS and other safety tools on site
• Supports the HR function where needed with basic admin duties
• The above list is not exhaustive and other duties may be requested from you by your Manager.
Requirements
• Direct Manager is Plant Manager
• Direct working relationships with SG management
• Understanding and meeting internal and external customer needs.
• Ensuring legislative & compliance at all times.
• Has a strong commitment and a sense of ownership Makes swift decisions. Sets standards and ensures these standards and sustained. Gives meaning to the daily actions of his/her team by aligning his/her actions with the priorities of his/her entity
• Takes ownership of site strategy and applies it on the scale of his/her entity and his/her direct employees
• Look at current processes and challenge the status quo. Build new ideas, be future oriented. Seeks new solutions to handle recurring difficulties.
• Constantly optimises or renews the ways of doing things, the methods and the tools for better performance
• Work with and listen to your stakeholders and teams. Build an engaging trusting working relationship. Ensure the wellbeing and safety of employees and contractors workplace
• Be energetic and passionate in what you do. The working environment will change. Need to be flexible and agile to meet these changing demands.
• Be aware of how these changes impact your stakeholders and the teams around you.
• MS Office – Powerpoint, word, excel
• SAP is desirable
• Proven experience in a busy office environment
• Strong attention to detail
• Excellent organisational and communication skills
• Ability to multitask
• Flexible
• Autonomous
Package includes
Bonus-8%
Leave-22 days
Pension-4% contribution along with 4% personal
50% cover on a health screen.