Impulse Recruitment are currently recruiting for a Office Administrator / Project Coordinator for a large company based in D 11
This is a full-time permanent position and a great opportunity to join a good team
The ideal candidate will have a strong experience within Office Administration
Candidates who don’t we cannot consider
The Office Administrator will oversee the efficient management of incoming and outgoing correspondence, maintain proper document flow and storage, and ensure the smooth operation of office functions.
This role requires an organized, detail-oriented professional who values confidentiality and possesses excellent multitasking and communication skills.
Key Responsibilities:
This is an office based full-time position (9am – 5pm Mon to Fri) working across 2 small companies within the construction sector/ facility management sector.
Both companies are based in same office.
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Successful candidate is required to have the following,
- Essential to have excellent attention to detail, excellent phone manner, good grammar, written and spoken English.
- Punctual, excellent time-keeper, ability to work on their own and prioritise tasks.
- Full knowledge of Office 365 , Word, Excel, Outlook
- Experience of Sage or accounts software would be good but not essential, accounts experience would be a benefit.
Job includes the following,
Assistant to Company Directors
- Customer Service: answering and logging calls and dealing with them as appropriate. Sales enquiries, Email and Web enquiries and also dealing with customers in person at the office.
- Order Processing : Booking hires onto our hire system, Co-ordinating transport for deliveries/collections , Processing sales orders from customers. Monthly stock control, Invoice processing on our hire system ( training provided) Emailing customer invoices, and processing of online payments.
- Project Management : Responsible for scheduling equipment & labour for on-site projects, co-ordinating crew availability and updating calendars. Providing H & S paperwork, updating and keeping records. Managing crew training records & updates.
- General Office Admin : Day to day office functions, communicate with our Sage accounts manager who works remotely. Admin support to Accounts manager. Monitor customers account balances , ordering of office supplies, logging of employee timesheets, holiday sheets , vehicle logs, Health & Safety documentation updates
Business Development: Expand the busy hire business, create sales leads for sales rep, Develop Social media presence for both companies. Update and oversee website.
Job Types: Full time, Permanent.
Salary: € 32,500 – € 38,000
Benefits:
- Employee discount
- Free or subsidised travel
- On-site parking
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
- Yearly bonus
Experience:
- Office: 1 year (required)
Work Location: In person