Impulse Recruitment are currently recruiting for a Office Administrator for a large company based in D 12
This is a full time Permanent position and a great opportunity to join a large team
The candidate will have previous Office Administration experience, strong personable skills and looking for an enthusiastic, driven and competent administrator to join a fast-growing company, based in Dublin 12.
As an ideal candidate, you will provide shared administrative support to the management and stakeholders
This position requires attention to detail, excellent organisational skills, and the ability to work in a fast-paced office environment.
Main Duties & Responsibilities (this is not an exhaustive list)
- Provide administrative support to the management team and ensure all tasks are completed to a high standard
- Greet visitors upon arrival in the building (tea & coffee as required) and arrange for the staff to collect them from reception or bring them to the relevant meeting room as directed
- Answer phone, take messages, manage shared email inbox and phone inquiries
- Manage travel bookings and accommodation for the group and reconciliation to the credit card statement
- Manage appointments, and agendas of senior management
- Take minutes in meetings, where required
- Submitting reports, preparing presentations and conducting general research when required
- Creating and updating databases for various forms of data
- Scan, print and file documents, ensuring they are properly organized and easy to access
- Taking inventory and ordering supplies when required
- Ensuring reception area and meeting rooms are kept tidy etc
- Management of expenses, which will include raising PO’s, processing invoices and consolidating expenses
- Liaise with management and other stakeholders of Johnston Fitout Group for providing general day to day administration and clerical support
- Any other ad-hoc duties as assigned
Requirements for the role
- Good understanding of Irish retail landscape and its market dynamics is an advantage
- Knowledge of social media platforms such as Facebook, Twitter, LinkedIn, Pinterest, Instagram, will be an added benefit
- Minimum of 2 years’ experience in a similar role
- Excellent organisational skills with ability to multi-task in a busy environment
- Strong communication skills both written and oral with good interpersonal skills
- Ability to always display professionalism and discretion
- Proactive approach to problem resolution, with strong attention to detail
- A good work ethic and a positive, can-do attitude in your approach to work
- Ability to work on your own initiative and equally as part of a team
- Proficiency in Microsoft Office Suite (especially Excel & PowerPoint)
- Full clean drivers’ licence is an advantage or reliable commute to work
- Must be eligible to work in the Republic of Ireland and willing to travel nationwide/ internationally if required
Additional Information
- Opportunity for career growth
- Competitive salary with employee benefits
- Ongoing professional development and training programs
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday