Mailroom Clerk

Impulse Recruitment is currently recruiting Mailroom Clerk/ Porter for a large company based in D 2

This is an excellent role where the candidate will work within a large company

This is a permanent position working 30 hours then moving to 40 hours in time

Job Description: 

Mailroom Clerk will have a solid knowledge of all major online shipping systems FedEx DHL UPS Courier Services.  

Coordinates the correct processing of incoming & outgoing mail, and record maintenance.

Mailroom Clerk directs and oversees mailroom activities including the sorting and receipt of incoming mail and facilitates employee receipt of mail from designated Mail Room Centre.

Manages shipping packing process of outgoing mail. 

Monitor’s shipping reorders items as needed. 

Manges records of all goods received and track and trace outgoing posts.  

Maintains Post Room to the highest standard. 

Mail Centre Collections: 

Being a Mailroom Clerk, you will be in a customer facing role facilitating the management of the post room. Pickups and collections daily for Employees.  We hold customer service to a high standard, so we ask you to greet all who come through with a smile, making sure to be noticeably friendly and inviting. All collections to be recorded accurately. 

Incoming Mail: 

Incoming mail will be scanned, and recipients will be auto notified of letter / package arrival scheduled to collect from you at Mailroom Centre.

Post collection is scheduled for all employees at the Mailroom Centre location until a specified time every day.  

Outgoing Mail Couriers: 

You will be the main point of contact for all Global Logistics.

Receipting couriers

Scheduling collections for all outgoing mail and courier collections.

Supporting our IT Teams and International shipments.

Preparing shipping documents, Commercial invoices VAT receipts and prepack all outgoing mail. 

Occasionally you will be given instructions to organise post collection from offices in London, Paris & Berlin etc. and scan these letters for the recipients. 

Book couriers for all EMEA office on request.

EMEA uncollected mail to be image/ scanned to recipient from Dublin.


Occasionally you will be asked to assist with receipt of larger goods orders and decant these in IT or Client holding areas. 


From time you will be asked to support the larger facilities and Client Workplace team.

Complete audit checks on stationery, first aid points.

Support Workplace admin team.

IT Pack & label laptops drop to Security reception desk for collection after 2pm M-F.

Support collection of personal items pre office reopening.


Comply with all health and safety instructions, processes and procedures at all times as contained in the company health and safety management system.

Wear the relevant PPE as all times.

Flexibility to increase to a full-time 40-hour week once our client’s operations increase.


A high level of attention to detail.

Customer service experience.

Fluent English.

Knowledge of G-Suite / Gmail.

Hard-working proactive person capable of demonstrating initiative and good judgement.

Efficient, highly organized and excellent time management.

Ability to deliver a quality service, efficiently and within required deadlines.

Solid knowledge of all major online shipping systems FedEx DHL UPS Courier Service.
Proven experience as a Mail Clerk or administrator.
Experience with mail sorting.
Ability to work under pressure.
Good communication and literacy skills.

Job Category: Mailroom Clerk
Job Type: Full Time
Job Location: Dublin 2

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