Impulse Recruitment are currently recruiting for an Executive Team Assistant for a large company based in D 22
This is an excellent role and a great opportunity to join a large company
8 hours per day , from 8 am onwards , candidate needs to be flexible.
Key Responsibilities
- High volume email management incl. management of highly confidential and
- sensitive correspondence
- Liaising with executive team on project deliverables and schedules
- Liaising with clients to provide updates on delivery commitments.
- Manage project correspondence, trackers and reporting.
- Track and maintain document control and dashboard reporting on behalf of the CEO
- Plan, coordinate and ensure project schedules and timelines are followed and
- respected
- Market research / Benchmarking: Research and concise presentation of same.
- Assemble and maintain a database of all contacts and develop good working
- relationships
- Administration of utility bills of various properties
- Responsible for note taking at all assigned meetings to include: executive team
- meetings, board meetings, shareholders meetings.
- Preparation and circulation of records such as agendas, notices, minutes, actions,
- and resolutions for meetings
- Internal and external client meetings facilitation (primarily through MS Teams)
- Management of confidential professional calendars
- Gatekeeper duties i.e. screen and direct phone calls, distribute correspondence.
- General administration duties (create & maintain paper and online systems including
- data management, point of contact)
- Prioritize tasks of a sensitive or confidential nature and determine the best course of
- action
- Flexibility for any other duties as required
- Additional Duties
- To attend all the meetings as required
- To show commitment to the company values in all aspects of your role
- To act as a positive ambassador for the business
Skills
- Exemplary planning and time management skills
- Proven ability to manage and prioritize a flexible schedule and workload
- Outstanding verbal, written, and interpersonal communications skills
- Highly proficient at Microsoft Office Suite including Teams, Excel, and Project