Impulse Recruitment are currently recruiting for an Executive assistant with hands on Technical Project Experience for a large company based in D 22
This is an excellent opportunity to grow within a large company and exceptional opportunity is available to support and contribute with a real passion for new technologies & digitalisation.
While organisation skills are critical, so is being flexibility.
Priorities shift, and you’ll need to be able to shift and stay organised through the challenges…
Experience in an administrative role working in a technology / project’s environment required.
- Responsibility for note taking / meeting minutes / records keeping / update & maintain project schedules and timelines
- Liaising with clients to provide updates on delivery commitments
- Manage project correspondence, trackers and reporting
- Track and maintain document control and dashboard reporting on behalf of the CEO
- Plan, coordinate and ensure schedules are followed and respected
- Market research / Benchmarking: Research and concise presentation of same. Keeping a database of all
contacts and developing good working relationships
- Administration of utility bills of various properties
- Preparation of records such as agendas, notices, minutes and resolutions for meetings
- High volume email management incl. management of highly confidential and sensitive correspondence
- Internal and external client meetings facilitation (primarily through MS Teams)
- Management of confidential professional calendars
- Gatekeeper duties i.e. screen and direct phone calls, distribute correspondence
- General administration duties (create & maintain paper and online systems including data management, point of contact)
- Prioritise tasks of a sensitive or confidential nature and determine the best course of action
Requirements
- Systems thinker who demonstrates knowledge of project management and problem-solving techniques
- Proven ability to deliver high standards of accuracy, efficiency and organisation
- Superb written and verbal communication skills
- • Advanced working knowledge of MS 365
- Track record of taking initiative working on new or unfamiliar areas
- Problem-solving and decision-making aptitude
- Strong ethics and reliability, discretion and confidentiality