Maintenance Support Administrator

sarah gallagher — Wed, 21 Jan 2026 10:22:33 +0000

Impulse Recruitment are currently recruiting for a Maintenance Support Administrator for a large company based in Co Dublin
Reporting to the Maintenance Manager / Engineering Manager This is a full time permanent position and a great opportunity to join a large company
The ideal candidate will have solid experience working within a Maintenance department and will ideally have previous exposure to the food industry. Experience gained in a food manufacturing environment, particularly within a maintenance function, would be a strong advantage and will enable the successful candidate to integrate quickly and contribute effectively.
Role Purpose
This is a support role within the Maintenance Department. The Maintenance Support person will help ensure the smooth running of maintenance operations by assisting with stock control, ordering, KPI updates, and keeping maintenance records accurate and up to date. Full training will be provided, including system training (SafetyCulture), stock control processes and site compliance requirements within a regulated food manufacturing environment.
Key Focus Areas
Stock takes and maintenance stores control
Ordering and tracking deliveries of parts and consumables
Updating maintenance KPIs and reports
Keeping all maintenance paperwork and records up to date
Supporting preventative maintenance administration and close-out

Key Responsibilities

Maintenance Stores & Stock Control
Carry out regular stock takes and support accurate inventory control of spare parts and consumables.
Monitor stock levels and flag low stock items to prevent shortages.
Raise and track purchase orders, assist with supplier follow-up, and coordinate deliveries.
Support organisation of stores areas, ensuring parts are clearly labelled and stored correctly.

Preventative Maintenance Support
Support planned preventative maintenance (PPM) by ensuring planned tasks are scheduled, tracked and closed out.
Assist with preparation of maintenance job packs or paperwork where required.

Reporting & Systems
Accurately log maintenance activity using Safety Culture and/or the Maintenance Management System.
Carry out basic data entry and record updates to ensure traceability and compliance.
File and maintain maintenance documentation including:
Service reports
Contractor documentation
Inspection records
Equipment folders and compliance paperwork
Support preparation of documentation for audits and internal checks as required.

KPI Tracking & Coordination
Assist with updating and maintaining key KPIs (e.g., PPM completion, work order status, downtime reporting).
Work closely with the Maintenance Manager and wider team to gather information and support reporting.
Support communication with other departments such as Production, Purchasing, and Quality when required.

Safety, Hygiene & Compliance
Follow all site safety rules, hygiene requirements and food safety standards at all times.
Wear PPE as required and work safely in production and maintenance areas.
Follow safe systems of work, SOPs and manual handling practices.

General Support
Provide general support to the maintenance team in a busy environment, including assisting with changing priorities and urgent tasks.
Any other reasonable duties as assigned by the Maintenance Manager.

Skills & Experience (Entry Level)
Essential
Good organisational skills and strong attention to detail
IIT skills (e.g., Microsoft Excel, email, data entry)
Willingness to learn and follow procedures in a regulated environment
Good communication skills and ability to work as part of a team

Desirable
Experience in manufacturing, maintenance, stores or administration
Familiarity with SafetyCulture or other systems
Manual handling experience/awareness

Personal Attributes
Reliable, punctual and motivated
Proactive with a “can-do” attitude
Able to work independently
Comfortable working in a fast-paced environment with clear procedures

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Maintenance Support Administrator