Impulse Recruitment are currently recruiting for an Office Administrator for a large company based in D 12
This is a Full Time Permanent position and a fantastic opportunity
The ideal candidate will have worked within a similar role multitasking and delving into the following sectors across the office e HR, H& S, Accounts and company secretarial tasks
We are seeking a strong candidate who has a passion for all aspects of the office and can work on their own initiative also
. Prior experience in managing desirable but not required, we are looking for someone with great work ethic and good problem solving skill
Duties would include;
HR
- Support recruitment, selection and induction process, placing adverts, arranging interviews, candidate communications
- Onboarding of new staff, maintaining annual/sick/study leave records
- Ensuring all HR documentation is up to date, including contracts, employee handbook, staff records
- Communicate office procedures to staff on a regular basis
- Maintain and ensure all necessary staff are fully compliant in CPD hours
- Issuing of wellness surveys and assisting management in actioning recommendations
- Liaising with IT company in providing functioning work stations and IT requirements for all staff.
- Organizing work VISAs for some staff members and assisting with relocation
Health & safety
- Ensure H&S compliance, organizing quarterly maintenance of H&S equipment
- Ensure all new staff are made familiar with H&S procedures
- Updating H&S compliance portal
Accounts and office Administration
- Reception Management
- Actioning invoice requests from all staff
- Dealing with phone/email queries from clients
- Providing requested letters/documentation for clients
- Input and update client records on internal system
- Maintaining client AML documentation is in place and up to date
- Manage ongoing administration issues, day to day management support
Company secretarial
- Actioning various filings with CRO, company incorporations, share transfers, amending company details, uploading accounts
- Some PA duties e.g. diary management, travel, lunch booking
- Organizing staff/client gifts
- Organizing social events
- Deal with suppliers, facilities companies
Job Type: Full-time
Benefits:
- Bike to work scheme
- Company events
- Sick pay
Schedule:
- Monday to Friday