Impulse Recruitment are current recruiting for an HR, Finance and General Administrator for a large company based in Kildare
This is a full time Permanent position and a great opportunity to join a large team
The Role:
The Administrator that will provide a solid backbone to the organisation for all our Administration and personnel aspects.
Working closely with the Accounts and Operations Manager and other key staff, you will join a friendly and dynamic team at the cutting-edge of thinking and practice in supporting and measuring service user change.
Outcomes for the role
Assisting in all General Office Administration
Managing onboarding of all staff
· Finance processes are accurate and up to date and tasks are completed on time, including the sales and purchase ledgers, bank reconciliation and debtors processes.
· Payroll Administration
· Colleagues are supported effectively with finance to enable smooth interactions with clients
· Communication and interactions with colleagues, the Directors and external parties (such as clients, the bank, Accountants) is timely and clear and aimed at making finance operations run smoothly.
· Internal and external systems to support the HR function to work effectively and staff are supported with their queries
Tasks of the role
· The HR and Finance Administrator will carry out the following tasks to achieve the defined outcomes:
· Finance
· Sales Ledger: raise accurate and timely invoices, payment of contractor invoices, including invoices for international clients and counter-parties, and apply the correct VAT rules
· Purchase Ledger: ensure all payments are made on time, working in conjunction with the Finance Manager and supported by staff
· Xero Accounting System: use Company’s online finance system, in order to record all financial information
· Assisting in process all billing,
· Process reconciliations
· Maintain purchase ledger and reconcile balance sheet accounts, including bank reconciliation
· Staff expenses: process and pay expenses in line with Company’s policies
· Supplier forms: complete supplier forms
· Insurance administration: manage policy renewals
Internal & external liaison with:
· The Finance Manager and other colleagues, including supporting their client relationships with finance-related processes and information
· Communicating with clients by phone & email and managing inputs to clients systems
· Liaison with external providers for payroll, accountants, Etc.
· HR
· Recruitment: assist the team with recruitment administrative tasks, including job advertising and providing a point of contact for candidates
· Assist with Payroll coordination
· Policies & procedures: ensuring all documentation is up to date, in conjunction with the Business Manager
· Leave: Potentially managing / registering staff absences and holidays
· Essential – The person in this role will:
· Have 5+ years experience in similar role
· Have a proven track record of at least 2 years in HR and Finance administration of a small to medium- sized business
· Have excellent organisation skills with the ability to structure processes and set up efficient systems to
· Support Company’s continued growth
· Be consistent and accurate and have an eye for detail
· Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role
· Have excellent numerical skills and advanced knowledge of Excel
· Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation
· Be able to take the initiative and take a creative problem-solving approach
- Record meeting minutes
- Deal with all daily issues that arise within a timely and professional manner
· Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues
· Desirable – The person in this role will ideally also have experience of working with Xero or similar systems
Job Types: Permanent, Full-time
Benefits:
- On-site parking
- Bonus
Schedule:
- Monday to Friday