HR , Finance And General Administrator

Impulse Recruitment are current recruiting for an HR, Finance and General Administrator for a large company based in Kildare

This is a full time Permanent position and a great opportunity to join a large team

The Role:

The Administrator that will provide a solid backbone to the organisation for all our Administration and personnel aspects.

Working closely with the Accounts and Operations Manager and other key staff, you will join a friendly and dynamic team at the cutting-edge of thinking and practice in supporting and measuring service user change.

Outcomes for the role

Assisting in all General Office Administration

Managing onboarding of all staff

· Finance processes are accurate and up to date and tasks are completed on time, including the sales and purchase ledgers, bank reconciliation and debtors processes.

· Payroll Administration

· Colleagues are supported effectively with finance to enable smooth interactions with clients

· Communication and interactions with colleagues, the Directors and external parties (such as clients, the bank, Accountants) is timely and clear and aimed at making finance operations run smoothly.

· Internal and external systems to support the HR function to work effectively and staff are supported with their queries

Tasks of the role

· The HR and Finance Administrator will carry out the following tasks to achieve the defined outcomes:

· Finance

· Sales Ledger: raise accurate and timely invoices, payment of contractor invoices, including invoices for international clients and counter-parties, and apply the correct VAT rules

· Purchase Ledger: ensure all payments are made on time, working in conjunction with the Finance Manager and supported by staff

· Xero Accounting System: use Company’s online finance system, in order to record all financial  information

· Assisting in process all billing,

· Process reconciliations

· Maintain purchase ledger and reconcile balance sheet accounts, including bank reconciliation

· Staff expenses: process and pay expenses in line with Company’s policies

· Supplier forms: complete supplier forms

· Insurance administration: manage policy renewals

Internal & external liaison with:

· The Finance Manager and other colleagues, including supporting their client relationships with finance-related processes and information

· Communicating with clients by phone & email and managing inputs to clients systems

· Liaison with external providers for payroll, accountants, Etc.

· HR

· Recruitment: assist the team with recruitment administrative tasks, including job advertising and providing a point of contact for candidates

· Assist with Payroll coordination

· Policies & procedures: ensuring all documentation is up to date, in conjunction with the Business Manager

· Leave: Potentially managing / registering staff absences and holidays

· Essential – The person in this role will:

· Have 5+ years experience in similar role

· Have a proven track record of at least 2 years in HR and Finance administration of a small to medium- sized business

· Have excellent organisation skills with the ability to structure processes and set up efficient systems to

· Support Company’s continued growth

· Be consistent and accurate and have an eye for detail

· Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role

· Have excellent numerical skills and advanced knowledge of Excel

· Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation

· Be able to take the initiative and take a creative problem-solving approach

  • Record meeting minutes
  • Deal with all daily issues that arise within a timely and professional manner

· Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues

· Desirable – The person in this role will ideally also have experience of working with Xero or similar systems

Job Types: Permanent, Full-time


  • On-site parking
  • Bonus


  • Monday to Friday
Job Category: HR Finance and General Administrator
Job Type: Full Time
Job Location: Maynooth

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