Executive Team Assistant

Impulse Recruitment are currently recruiting for an Executive Team Assistant for a large company based in D 22

This is an excellent role and a great opportunity to join a large company

8 hours per day , from 8 am onwards , candidate needs to be flexible.

Key Responsibilities

  • High volume email management incl. management of highly confidential and
  • sensitive correspondence 
  • Liaising with executive team on project deliverables and schedules
  • Liaising with clients to provide updates on delivery commitments. 
  • Manage project correspondence, trackers and reporting. 
  • Track and maintain document control and dashboard reporting on behalf of the CEO 
  • Plan, coordinate and ensure project schedules and timelines are followed and
  • respected 
  • Market research / Benchmarking: Research and concise presentation of same.
  • Assemble and maintain a database of all contacts and develop good working
  • relationships                                                                                            
  • Administration of utility bills of various properties 
  • Responsible for note taking at all assigned meetings to include: executive team
  • meetings, board meetings, shareholders meetings.
  • Preparation and circulation of records such as agendas, notices, minutes, actions,
  • and resolutions for meetings 
  • Internal and external client meetings facilitation (primarily through MS Teams) 
  • Management of confidential professional calendars 
  • Gatekeeper duties i.e. screen and direct phone calls, distribute correspondence. 
  • General administration duties (create & maintain paper and online systems including
  • data management, point of contact) 
  • Prioritize tasks of a sensitive or confidential nature and determine the best course of
  • action 
  • Flexibility for any other duties as required
  • Additional Duties
  • To attend all the meetings as required
  • To show commitment to the company values in all aspects of your role
  • To act as a positive ambassador for the business


  • Exemplary planning and time management skills
  • Proven ability to manage and prioritize a flexible schedule and workload
  • Outstanding verbal, written, and interpersonal communications skills
  • Highly proficient at Microsoft Office Suite including Teams, Excel, and Project
Job Category: Executive Team Assistant
Job Type: Full Time
Job Location: Clondalkin D 22

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