Impulse Recruitment are currently recruiting for an Administrator for a large busy logistics Import Export Department in D 12

This is a Permanent role and an exciting opportunity to join a good company

This will suit a candidate whom is seeking a long term role within Import/ Export and has a keen

drive to be trained while gaining a long-term role within the department along with someone who understands Import/ Export and Logistics

Training will be provided on systems and the company as a whole

The hours will be 07:00 – 15:00 Mon- Fri

Duties will include:

  • Intake of EDIs (German/Spanish/Italy/UK), relevant milestones on UK T1 cargo.

Capturing incorrect Volumetric, highlight to w/house to enable them measure.

Replacing Ex Work job on EDI and on pre-lodgment UK import.

  • Producing relevant documentation to transport team in advance of arrival of vehicles (manifest, delivery dockets)
  • Completion of outturn reports with particular attention to milestones as per data pool. Capturing missing IDM /CBM as part of outturn process.
  • Recording milestones as appropriate using text codes as per Road network manual (eg customer collects, star Avis, c/sale etc. final status).
  • Invoicing (Italy, Spain) as per spot quotations or customer rate schedules.

Calculating accruals as per EBT (European base tariff) services only

  • Invoicing KLG (Dutch) import full loads / import groupage.

Calculation and checking of accruals as per partner rate schedules   

  • Completion of Ameta and simplify the process (profit share system), on  KLG partner portal.
  • Registering / position of creditors invoices as appropriate to the above
  • Dealing with queries pertaining to the above.
  • Induction training for new employees – basic  

Additional Duties of the role

  • Completion of all EDI’s in timely and accurate fashion.
  • Completion of all outturn reports in timely and accurate fashion
  • Completion of EDI’s / Outturn reports in accordance with Road network requirements (text codes, exceptions)  
  • Completion of all financials (invoicing, accruals, Ametas) in accordance with financial deadlines.  
  • Ensure compliance to Standard Operating Procedures (SOP’s)
  • Quality improvement in conjunction with wider team. Using Monthly report from road Network as performance indicator
  • Improving systems  based on own experience
  • Improving  optimization of Azyra based on own experience
  • learning Road Network principles (as based on the company’s road network manual).
  • Getting to know team, structure, key members etc

Key Relationships            

  • Line manager
  • Deliver site budget & customer needs
  • Develop relationships in order to understand their business and meet operational requirements
  • General manager
  • Site management team
  • Contract managers/supervisors
  • Warehouse team members
  • Transport team
  • Customers representatives
Job Category: Administrator
Job Type: Full Time
Job Location: Dublin 12

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